Admin Coordinator

CV Surya Visala Makmur is an export-oriented FMCG manufacturing and trading company based in South Bekasi with principals in Hong Kong. The Admin Coordinator role serves as the communication and administrative bridge between the Hong Kong principal office and the Bekasi operational team, ensuring smooth coordination, accurate documentation, and timely follow-up on cross-office matters.

• Act as the main point of contact for day-to-day coordination between the Hong Kong office and Bekasi team
• Schedule and coordinate meetings/calls between HK principals and Bekasi staff across time zones
• Take notes and prepare Minutes of Meeting (MoM) for internal and cross-office meetings, and follow up on action items
• Maintain organized records of correspondence, reports, and meeting documentation
• Coordinate with relevant departments to gather updates requested by HK office
• Track and follow up on pending tasks/requests from HK to ensure timely completion
• Prepare periodic reports or summaries for HK principals as required

• Minimum education Diploma or Bachelor's degree
• Good English communication skills, both written and spoken
• Strong organizational skills
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook
• Comfortable coordinating across time zones and following up with multiple stakeholders
• Detail-oriented, proactive, and able to manage confidential information professionally
• Preferably domiciled in South Bekasi