Admin Purchasing Manager

We are looking for a Purchasing and Admin professional to support daily purchasing operations across multiple outlets. This role focuses on sourcing, supplier management, documentation, and ensuring smooth delivery processes while maintaining strong cost control and inventory accuracy.

• Manage daily purchasing requests and ensure timely delivery for multi outlets
• Source and manage suppliers with strong focus on the Bali market and local sourcing
• Negotiate pricing, terms, and product quality with suppliers
• Prepare and manage purchase orders, invoices, and delivery documentation
• Maintain and regularly update supplier database and price lists
• Coordinate with outlets to ensure product specifications are met, especially for F&B items
• Support inventory reconciliation and ensure stock accuracy
• Assist in cost control, budgeting, and preparing purchasing reports
• Ensure purchasing processes run efficiently while meeting deadlines

• Able to communicate in English, both written and verbal
• Minimum 2 to 3 years of experience in a hotel or large restaurant group
• Strong knowledge of the Bali market and supplier network
• Strong negotiation and supplier communication skills
• Good understanding of food and beverage product specifications
• Experienced in handling PO, invoices, and delivery notes
• Familiar with inventory reconciliation and stock control processes
• Knowledge of cost control, budgeting, and reporting
• Detail oriented, well organized, and strong administrative skills
• Able to work under pressure and meet deadlines