Executive Assistant to CEO

One Third Consulting and Abroad (OTCA) is a study and career media service provider specializing in language learning and study and work abroad programs. The organization provides online language courses in German, French, Japanese, Korean, and Chinese, while supporting individuals in preparing for international education and career opportunities. OTCA is currently seeking an Executive Assistant to support the CEO in managing administrative, communication, and operational coordination within the organization.

•  Manage the CEO’s daily schedule, calendar, and meeting arrangements
•  Coordinate internal and external communications on behalf of the CEO
•  Prepare reports, documents, presentations, and meeting materials
•  Provide administrative and operational support related to executive activities
•  Manage expense reports, documentation, and travel arrangements
•  Maintain documentation and handle sensitive information with proper confidentiality 

•  Bachelor’s degree in Business Administration, Management, or a related field
•  Experience in Executive Assistant, Executive Support, or Administrative Support roles is preferred
•  Ability to manage executive calendars, meeting coordination, and documentation
•  Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Drive)
•  Experience in preparing reports, presentations, and administrative documents
•  Professional written and verbal communication skills for internal and external coordination
•  Understanding of expense reporting, documentation management, and executive administrative processes