Sales Administration & Support

Sales Administration & Support is responsible for supporting sales operations through administrative document management, cross-functional coordination, customer data management, and ensuring all sales administration processes run accurately, efficiently, and in accordance with company procedures.

• Prepare and manage sales administration documents such as quotations, RF Sales, delivery notes, PKS, NDA, BAST, and other supporting documents.
• Prepare quotations and administrative documents based on business needs and customer requests.
• Handle company registration processes as a customer/vendor partner, including ensuring the completeness of supporting documents.
• Coordinate with the sales team in preparing tender documents and other sales administrative requirements.
• Coordinate with the legal team regarding NDA, PKS, and company agreement documents.
• Manage and update customer databases, agreement documents, and sales data periodically.
• Coordinate product delivery processes, including import processes until goods are received by customers according to schedule.
• Ensure the completeness of billing documents to support invoicing and payment processes.
• Provide administrative support to the sales team to ensure smooth operational activities.
• Coordinate with internal teams such as Sales, Finance, Warehouse, Operations, and Legal.
• Handle administrative inquiries from customers and follow up on documents and sales-related requirements.
• Prepare routine sales administration and sales monitoring reports.
• Maintain organized filing systems and proper document management.

• Minimum 2 years of working experience in Sales Administration or Sales Support.
• Proficient in Microsoft Excel & Word, Document Management, Database Management, and Reporting.
• Strong technical experience in sales administration, filing systems, data maintenance, and operational coordination.
• Excellent soft skills: highly attentive to detail, communicative, responsive, strong time management, problem-solving, teamwork-oriented, and high integrity in handling confidential data.