Tirtha Bridal Bali is a Luxurious Wedding Venue set on the breathtaking cliff tops of Southern Bali now looking for potential candidates to fill Engineering Admin position
Tanggung Jawab Pekerjaan :
1. Set up filing system and update index of files and form regularly.
2. Daily trace system. Photocopy the covering correspondence with trace date clearly indicated and put the photocopy into individual jacket according to the trace date.
3. Coordinate and monitor all appointments, meetings, and trainings to ensure that schedules are logged, traced and remind all concerns.
4. Prepare appropriate files, folder, information, and relevant documents for each meeting.
5. Update files and discard old file in the Archive store in order of topic, dates and years.
6. Take minutes, check correctness and presentation before distributing and filing according to the supervisor’s discretion.
7. Oversee workload is being handled and is distributed equitable to insure proper follow-up.
8. Ensure that monthly critique and month end reports are finished on a timely basis.
9. Organize meeting, daily briefing, training, and other related meetings and training as assigned by direct supervisor according to the company SOP.
10. Update information and data relevant to the department at all times.
11. Work and coordinate with other departments to ensure that the responsible job of the department meets target and goals.
12. Responsible for departmental roster and paid time off in the system.
13. Monitoring stock levels / inventory, issuing and ordering
14. To manage and be responsible for all department’s documentation such as daily logs, reports work order, material inventory list, tools inventory list, statistic chart as per assignment.
15. Maintain computerized Engineering database of all reports on as necessary basis.
16. Perform other duties as assigned by supervisor.
Syarat Pengalaman :
1. Effective telephone communication skills and computer literacy
2. Proficiency in English communication
3.Ability to typewriting both English and Local Language
4. Secretary or administrative assistant experience
5. Had knowledge about engineering and system in engineering is point plus
Male/Female age between 20-25 y/old