Our company is looking for an Office Assistant & Secretary to be responsible for handling clerical tasks in our office as well as welcome guests and clients to the office. Candidate should be able to assist management, responsible for answering phone calls, responding to emails, managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. Most importantly, they should have a genuine desire to meet the needs of others.
Tanggung Jawab Pekerjaan :
• Provide assistance to clients in person, on email, or telephonically
• Coordinate arrangements, meetings and/or conferences as assigned.
• Compile, proofread and revise drafts of documents and reports.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Updating paperwork and maintaining documents, print, scan and copy documents as needed
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Creating, maintaining, and entering information into databases
• Performing other relevant duties when needed
Syarat Pengalaman :
• Competency in Microsoft applications including Word, Excel, and Power point
• Excellent interpersonal skills
• Excellent verbal and written communication skills (English-Indonesia)
• Ability to work well under limited supervision
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• A proactive approach to problem-solving with strong decision-making skills
• Ability to work well under pressure
• Desire to be proactive and create a positive experience for others
• Age max 40 years old
• High school diploma or a Bachelor’s degree in related field
• Good looking and professional appearance